A Guide to Sharing Your Zapier Link: Steps and Best Practices

Zapier Team and Enterprise accounts make it simple to collaborate on automation if you follow the right steps. Zapier's help center articles Share Zaps and folders with members of your Team or Enterprise account (updated September 25, 2025) and Change ownership of shared Zaps (updated September 29, 2025) outline the official flow. This guide adds the governance context you need to keep automations organized.

1. Know the sharing model

• Shared folders are the primary way to expose Zaps to teammates. Creating a folder with "Share this folder with your teammates" enabled grants access to everyone in the account.
• The Team Owner, Team Admins, and folder creators always retain access. They do not appear in the share dialog because their access cannot be revoked.
• You cannot share Zaps that live in personal folders. Move them into a shared folder before inviting teammates.

2. Create and configure a shared folder

1. Open the Zaps page and click + Create > New folder.
2. Name the folder, tick Share this folder with your teammates, and click Save. Zapier creates the folder and shares it with the entire Team or Enterprise account.
3. To narrow access, open the folder, click the settings menu (⋯) > Share, search for specific users or teams, and remove the default Everyone entry.

New shared folders inherit the account wide assets dashboard. Zapier is rolling out a redesigned view through the end of 2025, so you may see either the legacy list or the new combined experience.

3. Share directly from the Zap editor

1. Open a Zap, click Share in the top right corner, and enter the colleague or team name.
2. (Optional) Select Allow access to the app connection(s) used in this Zap if teammates should reuse authenticated connections.
3. Click Save. Zapier adds the Zap to the shared folder and notifies the recipients.

Only teammates inside the same Team or Enterprise account are eligible. External partners still need their own account or a Zapier Interfaces experience.

4. Transfer ownership when needed

If you are stepping away from a shared Zap, transfer ownership instead of recreating it:

1. Open the Zap's share dialog.
2. Promote the new owner using the role dropdown. They must already belong to the same Team or Enterprise account.
3. Demote yourself to Editor or remove your access if you no longer need it.

Zapier notes that ownership transfers are rolling out alongside the new assets view, so your UI may differ slightly until your account is migrated.

5. Governance best practices

• Name folders intentionally. Prefix folders with a function or team (for example, CS: Ticket Automation) so they are easy to scan.
• Audit access quarterly. Filter the share dialog to ensure only active teammates or designated teams have access. Remove the Everyone entry when you need tighter control.
• Document app connections. Shared connections remain tied to the original owner's credentials. Rotate tokens when that person changes roles.
• Use run history. Zapier logs the avatar of the teammate who created each Zap. Combine that with run history to troubleshoot issues.

6. Quick troubleshooting

• Can't share? Confirm you are on the Team or Enterprise plan and that the Zap lives in a shared folder.
• Recipients missing? New teammates must accept their Zapier invitation before they appear in share menus.
• App connection errors? Ask the connection owner to reauthorize it or switch the Zap to a service account.

Keep your automations transparent

Handled thoughtfully, Zap sharing keeps institutional knowledge inside shared folders instead of personal accounts. Start with the official steps above, layer in governance reviews, and your team's automations will stay transparent and resilient.